The UK Rules
Getting Certified or Uncertified Copies

How to Get Copies of Your IP Documents

It is not uncommon to have to prove you own, or have applied for, a trade mark, patent, or design registration. If so, there are two different types of copy you can get.

This guide explains how to get certified or uncertified copies of your intellectual property (IP). Examples include a UK patent, trade mark, or design registration documents.

Certified Copy of Intellectual Property Ownership

A 'Certificate of the Registrar' is an official document. There are several reasons why you would need to get a certified copy, such as when:

Uncertified Copy of Intellectual Property

Uncertified copies will be a photocopy or digital copy of the details recorded on the register. You cannot use an uncertified copy as an official document. But, you can use it for your own personal use or for research.

Note: Another section explains exactly what intellectual property is and what counts as intellectual properties.

Get a Copy of a Patent

You need to use Patents Form 23 to request a certificate of the Comptroller or a certified or an uncertified copy from a file or the register.

Use a separate form for each certified copy that you need. You would be able to make multiple requests using one form.

Fill in form 23 and send it by post or fax with a completed standard fee sheet. You will find the address and fax number written on the form.

Cost to Request Patent Documents

  • £20 for each certified copy.
  • £5 for each uncertified copy.

Note: Learn more in the patents step by step guide if you have a novel idea for patenting. The section explains the full patent process, from having an idea to getting a granted patent.

Note: You can also get an uncertified electronic copy of your patent online. There is a set fee of £5 and £1.20 per page to request copies of your patent by email.

Request a Certified Copy of a Trade Mark

You would need to use Form TM31R to request a certified copy of a United Kingdom trade mark. The cost is £20 each.

Fill in the form and send it with a standard payment sheet (see above) to the address written on the form. You will find payment options written on the fee sheet.

Cost to Get Uncertified Copies

  • Uncertified copies cost around £5 (extra charges may apply to large documents).
  • Uncertified copies sent by email cost £5 (set fee) and £1.20 per page.

Send an email to the Intellectual Property Office sales department [[email protected]] to make a request for an uncertified copy. Remember to include:

  • The trade mark number.
  • Your telephone number and a return address for the photocopy.

Note: Learn more on how to apply to register a trade mark to protect your brand. Registering a trade mark protects the name of your product or service from IP infringement.


Get a Copy of Design Registration Documents

You should use Form DF23 to request a certified copy of a design registration (or an application). Use a separate form if you are requesting more than one certified copy. The cost is £30 per copy.

Fill in the form and send it with a standard payment sheet (see above) to the address written on the form. You will find payment options written on the fee sheet.

Cost to Get Uncertified Copies

  • Uncertified copies cost around £5 (extra charges may apply to large documents).
  • Uncertified copies sent by email cost £5 (set fee) and £1.20 per page.

Send an email to the Intellectual Property Office sales department [[email protected]] to make a request for an uncertified copy. Remember to include:

  • The design registration number.
  • Your telephone number and a return address for the photocopy.

Note: Learn more about how automatic design right protection applies to the shape as well as the configuration of objects in the United Kingdom and in Europe.


How to Get Copies of Your Patent, Trade Mark, or Design Registration Documents

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