{"id":16095,"date":"2023-08-03T09:58:53","date_gmt":"2023-08-03T09:58:53","guid":{"rendered":"https:\/\/www.theukrules.co.uk\/?page_id=16095"},"modified":"2023-09-13T09:25:56","modified_gmt":"2023-09-13T09:25:56","slug":"recovering-statutory-payments","status":"publish","type":"page","link":"https:\/\/www.theukrules.co.uk\/rules\/employment\/employing\/payroll\/recovering-statutory-payments\/","title":{"rendered":"How to Reclaim Statutory Payments | Apply to HMRC for Advance"},"content":{"rendered":"
As a rule, employers will be able to claim back up to 92% of payments made for employees’:<\/p>\n
Important<\/strong>: In some cases, employers can reclaim 103% – providing the business qualifies for Small Employers’ Relief.<\/p>\n<\/div>\n To qualify, you must have paid no more than \u00a345,000 in Class 1 National Insurance<\/a> in the last complete tax year (ignoring any Employment Allowance reductions<\/a>), and prior to the:<\/p>\n You can use your payroll software<\/a> to calculate how to reclaim statutory payments. Hence, you should include the payment in your Employer Payment Summary (EPS) report<\/a> made to HM Revenue and Customs (HMRC).<\/p>\n But, what if you are unable to set off the payments against your liabilities for the current tax year? In this case, you can ask for a repayment by writing to the PAYE Employer Office, instead.<\/p>\n National Insurance Contributions and Employers Office<\/strong> Note<\/strong>: Wait until the start of the next tax year before writing to them. Employers who did not operate PAYE in real time (RTI) should use form SP32<\/a> to recover statutory payments for a previous year.<\/p>\n <\/p>\n <\/p>\n What happens if you cannot afford to make statutory payments to HM Revenue and Customs? Employers can use the online service (or send an email) to apply for advance<\/a> of statutory parental, paternal, adoption and maternity pay.<\/p>\n The earliest that you can apply online to get paid in advance by HMRC is four (4) weeks before you want to get the first payment. Applying earlier may result in HMRC returning your application.<\/p>\n Note<\/strong>: Including incorrect information in an application can result in a financial penalty of \u00a33,000 per employee (for each tax year).<\/p>\n <\/p>\n You need to send an Employer Payment Summary (EPS) for each of the pay periods that you have reclaimed statutory payments. The same process applies even if HMRC sent you an advance payment to cover the statutory payments for your employees.<\/p>\n In some cases, the statutory payments you reclaim may be more than your PAYE deductions (for that particular month). If so, HMRC would use the balance to reduce the amount that you owe on your advance payment.<\/p>\n You may still owe some money to HMRC at the end of the pay period that the advance covers. If so, you should make the payment as normal before the standard payment date for that particular month.<\/p>\n Note<\/strong>: Another section explains more about the process of reporting FPS and EPS to HMRC<\/a> as part of the regular tasks of running payroll.<\/p>\n <\/p>\n You should write to HMRC to apply for advance funding for any statutory payments that relate to previous tax years (e.g. one where you have not yet been paid).<\/p>\n HM Revenue and Customs<\/strong> The application should include<\/strong>:<\/p>\n HMRC account information, such as your:<\/p>\n Details about the actual application, such as the:<\/p>\n Specific information relating to the statutory payment, such as the:<\/p>\n Remember to include:<\/p>\n <\/p>\n <\/p>\n HMRC still pays Statutory Maternity, Paternity or Adoption Pay in cases of insolvency. But, your employees must have been getting these payments at the time that you became insolvent.<\/p>\n The same also applies for pregnant employees once they have passed the qualifying week – even though they may not have started receiving SMP.<\/p>\n Also, in cases of insolvency, someone (either you or the administrator or liquidator) must contact the National Insolvency Unit to notify them that you are insolvent.<\/p>\n National Insolvency Unit Helpline<\/strong> The guide on PAYE for employers<\/a> contains further information about your responsibilities. For example, you must tell your employee(s) to contact the Statutory Payment Disputes Team if you become insolvent.<\/p>\n Statutory Payment Disputes Team<\/strong> <\/p>\n <\/p>\n\n
\nHM Revenue and Customs
\nBX9 1BX<\/p>\n
\nDo You Need Financial Help with Statutory Pay?<\/h2>\n
Paying Back Advance Statutory Payments<\/h4>\n
Advance Funding for a Previous Tax Year<\/h4>\n
\nCorporate Treasury
\nBX9 1BG<\/p>\n\n
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\nWhat if You Became Insolvent?<\/h2>\n
\n Telephone: 0300 0540 808<\/a>
\nMonday to Thursday: 8:30am to 5pm
\nFriday: 8:30am to 4pm<\/p>\n
\nTelephone: 0300 0560 630<\/a>
\nInformation about call charges<\/a>.<\/p>\n
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