'Follow the Regulations'
Being Monitored at Work Workers' Rights
If workers are being monitored at work by employers, it must be legal and fair. Check your rights on monitoring that takes data, images, or requires drug testing.
MONITORING WORKERS: There are various ways an employer might monitor the workforce. Common ways of getting monitored at work include:
- Bag searches
- Checking or tracking emails (or websites visited)
- Drug testing
- Video cameras to monitor workers (CCTV)
Any monitoring that involves taking images, data, or drug testing falls under data protection law in the United Kingdom.
There are several steps workers can take if they are unhappy about getting monitored. The first step is to check the work contract or staff handbook to check whether the employer can do it.
As a rule, there will be ways of solving a workplace dispute using informal methods. But, a last resort might mean resigning from work and claiming for unfair 'constructive' dismissal.
Searching Employees at Work
Your employer should have a written policy on searching employees. As a minimum, all staff searches should:
- Respect the privacy of the person getting searched.
- Get carried out by a member of the same sex.
- Have a witness present during the search.
Note: There are steps you can take after a 'badly' handled search or a drug test. Workers may have a rightful claim for discrimination, assault, or for false imprisonment.
Testing Employees for Drugs
An employer must have consent to test an employee for drugs. As a rule, employee drug testing gets cited in a work contract or the staff handbook. It would be part of a full contractual health and safety policy.
When testing a worker for drugs the employer should:
- Limit the testing only to employees that need to get drug tested.
- Make sure the tests are randomised avoiding discriminatory practices.
- Avoid singling out particular employees for drug testing. An exception may apply if there is justification due to the nature of the job positions.
Note: Under the law, employers cannot force their employees to take a drugs test. But, a refusal - when there is good grounds for testing - may result in disciplinary action.
CCTV Monitoring and Checking Staff Emails
The amount of monitoring taking place must be 'clearly' explained by employers. As a rule, the information would be in a contract of employment or the staff handbook.
The details should inform workers:
- The fact that they are being monitored (if applicable).
- What counts as a reasonable number of personal phone calls and emails.
- Whether the company disallows personal emails and phone calls.
Typical examples of checking up on staff and types of monitoring include:
- Inspecting websites that workers have visited.
- Closed-circuit television (CCTV) in the building.
- Checking bags as workers leave the building.
Employers cannot monitor workers in all places at the workplace. For example, workers must not get monitored in the toilet areas. Failing to respect this ruling could be in breach of the Data Protection Act.
Note: Acas (the Advisory, Conciliation and Arbitration Service) have further advice about workplace disputes. You can also contact your local Citizens Advice or your trade union representative.
Being Monitored at Work: Your Rights in the United Kingdom
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