1. Instruct a Solicitor Early
One of the biggest causes of delays is waiting too long to appoint a conveyancing solicitor. As soon as you decide to buy or sell a property, research online conveyancing quotes and instruct a solicitor or conveyancer. Having them in place early means they can start gathering necessary documents, conducting searches, and liaising with the other party as soon as the sale is agreed.
2. Be Organised with Documentation
Buyers and sellers alike should ensure they have all the required paperwork ready. Sellers should prepare documents such as:
- Title deeds
- Energy Performance Certificate (EPC)
- Property information forms (TA6, TA7, TA10)
- Any guarantees or warranties (e.g., FENSA certificates, building regulation approvals)
Buyers should have mortgage agreements in principle, proof of deposit, and identification documents ready for anti-money laundering checks.
3. Apply for Searches Without Delay
Property searches, including local authority, environmental, and drainage searches, are essential but can take several weeks. A proactive solicitor will order these as soon as possible, but buyers can also request that searches be expedited where possible.
4. Stay in Regular Contact with Your Solicitor
Lack of communication can slow things down significantly. Keep in touch with your solicitor and respond to any requests for information quickly. If you’re unsure about any part of the process, ask for updates so you can stay on top of progress and chase up outstanding tasks when necessary.
5. Ensure Your Finances Are in Order
For buyers, having a mortgage agreement in principle and proof of deposit ready can prevent last-minute financial hitches. If you’re relying on gifted deposits, make sure documentation (such as a gift letter) is ready in advance. Sellers should also ensure there are no outstanding mortgages or issues with the title that could cause problems later.
6. Be Proactive in Resolving Issues
If issues arise during the process—such as queries about the property’s title or missing documentation—work quickly with your solicitor to resolve them. Sometimes, sellers may need to provide indemnity insurance to satisfy buyers’ concerns rather than waiting for lengthy legal clarifications.
7. Use Digital Conveyancing Where Possible
Many solicitors now offer online conveyancing services, which can speed up communication and document sharing. Digital ID verification, e-signatures, and online portals allow buyers and sellers to keep track of progress in real time, reducing reliance on postal delays.
8. Keep Your Estate Agent Involved
Estate agents can help chase progress between solicitors, buyers, and sellers. If you’re experiencing delays, ask your agent to step in and facilitate communication between all parties.
9. Agree on a Completion Date Early
Once the process is nearing exchange, agreeing on a completion date as soon as possible can help finalise arrangements and keep everyone working towards the same deadline. Delays often happen when parties are slow to agree on a move-in date.
10. Avoid Chain Complications Where Possible
Property chains can slow everything down. If you’re buying, consider chain-free properties or ensure all parties in the chain are well-organised. Sellers can also encourage buyers who are chain-free or already have their mortgage in place.
Final Thoughts
While some delays are out of your control, taking proactive steps can significantly speed up the conveyancing process. Choosing the right solicitor, staying organised, and maintaining good communication will help ensure your transaction moves forward as smoothly as possible.